Search Knowledge Base Articles

Journal Entries

Accounting 🡪 Journal 

The journal entry creation feature in the accounting module system allows users to record financial transactions manually. Users can specify details such as the date, account entries, and descriptions to accurately document business activities.

Accessing the “Journal” Module:

  • Navigate to the Accounting → Journal

Creating a Journal Entry

  • Selecting Date and Auto-Generated Number

  • Date: 

    • Choose the date of the journal entry.

  • Auto-Generated Number: 

    • The system will assign an automatic reference number to the journal entry.

  • Grid Interface: 

    • A grid will be available where users can input account details.

  • Columns: 

    • The first column allows users to select the account. Users can specify the debit or credit amount and provide a description for each account entry.

  • Sum Calculation: 

    • The system will display the sum of all debit and credit amounts to ensure the entry balances.

  • Providing Description

    • Users can provide additional details or explanations for the journal entry in the description field.

Viewing Journal Entries

  • Journal Entry List: 

    • All recorded journal entries are displayed in a list format.

  • Columns: 

    • The list includes columns for journal date, number, and description.

  • Actions: 

    • Users can perform actions such as exporting, updating, and deleting entries.

  • Filtering by Date Range

    • From Date and To Date: 

      • Users can apply filters to view journal entries within a specified date range.

  • Exporting Journal Entries

    • Users can export journal entries in various formats, including CSV, Excel, and PDF.

  • Export to Excel

    • Click the Export to Excel button to download journal entries in an Excel spreadsheet.

  • Export to CSV

    • Click the Export to CSV button to download journal entries in CSV format.

  • Export to PDF

    • Click the Export to PDF button to generate a PDF document of journal entries.

  • Print

    • Users can also print journal entries directly from the system.

  • Performing Bulk Actions

    • Bulk Delete

      • Users can select multiple journal entries and delete them in bulk.

nnD7pjwqw69RI5jRK5Xg8vg5I_u7iejjT7q-wW_EAg3PciEgUHwfksz3AZljn35mlgiyvAjC2gzL9uRzc0juoZQ3US7fkCXp5G7295D5VMJ_-q0aknJMM9odZ6S-6h8TYZKgRMuM-xFu

Figure 1 Create Journal Entry

Y6L9nZBR8l9YXXgKMarNVL-IsOuTP-gWymVDOeWNqQO2UVh_xZRPT4HyCsmzWvXwiiIWGmFTY-h3GE-FP9Ox6yOHboF9NAbH86ZWPItECFiWTA1UKbtF6BughH7WdCJSkllPR1J_N3nz

Figure 2 List of Journal Entries

Was this article helpful?

Related Articles